Deploying Google's Gmail for my start-up web advertising and marketing enterprise has allowed minimal and safe IT administration of my Eight web sites (28+ e-mail accounts). Supporting a combined working surroundings which incorporates Microsoft, Ubuntu and MacOS, a number of browsers, and doc file codecs from Microsoft Workplace, Open Workplace is made attainable and simpler with an in-the-cloud computing surroundings like Gmail.
So why would you think about cloud computing like Google Mail for your small business, particularly an SME (small medium enterprise)?
In a two phrases – safety and compliance. E-mail safety, internet safety and message compliance are the underlying advantages to strong enterprise causes to have your mail and workplace paperwork served by way of Gmail.
Compliance to Safety and Retention Necessities
Whether or not your group is 1 individual or hundreds of individuals in dimension, you might be confronted with accounting, authorized and authorities laws and requirements that dictate acceptable ranges of IT safety and data retention for all digital recordsdata and e-mails. Gmail may also help guarantee compliancy plus give you actual enterprise advantages in streamlining your doc and e-mail administration. Deploying Google Mail is simply sensible enterprise. Some advantages embody:
1) Organizing and Submitting (Archiving) your e-mail the anyway you need it.
Google makes use of labeling as a technique to file and manage your emails. You possibly can tag an e-mail with a number of labels. For instance, an e-mail out of your accountant with tax data might be label as "Company Taxes", "Accountant", "IRS", "Income Canada". Gone is the restriction of getting to decide on just one file folder to which you progress an e-mail.
2) Preserving Electronic mail conversations or threads linked collectively .
Showing like cascading file folders, emails on the identical matter (topic) will likely be stored collectively in your inbox or to the a number of archived labels you have got assigned. No trying to find the e-mail path or thread of emails a few explicit topic. They’re visually represented like a bunch of stacked file folders.
3) A free limitless storage repository for all of your e-mail and messages perpetually!
At 7 gigabytes per gmail person account and rising as of August 2008, the Google mail tagline is 'you'll by no means have to delete one other message'.
Takin 'Care of Enterprise, as an alternative of pc or IT Administration
Decreasing the time spent on administration of your pc storage, safety, backup and restoration means that you can spend extra time constructing your small business. Handle all of your e-mail accounts fully from inside one or two Gmail addresses. As soon as set-up, Gmail affords this low administration surroundings.
4) No Mail is downloaded or saved in your server, desktop, laptop computer or PDA. This eliminates any stress or administration angst related to:
– trying to find emails saved and scattered throughout a number of shopper gadgets – some emails in your PC, some in your laptop computer, some in your PDA
– scheduling backups of your e-mail, contact listing and paperwork
– restoration (and loss) of e-mail & paperwork as a consequence of shopper gadget loss, failure or theft
– increasing storage capability as a consequence of persevering with e-mail and doc development and retention
– distant or cellular entry for all of your e-mail, attachments and paperwork
– managing, consolidating and retaining intact a number of e-mail addresses and personalities
– off-site backup of choose recordsdata for SOHO or Small Companies
Doc creation, administration and easy on-line collaboration
5) Use Gmail on-line Workplace Suite to create, handle, retailer your small business paperwork, spreadsheets and displays. Learn and write Microsoft Workplace formatted paperwork in addition to all of the open doc variants. Securely saved at Google, remove HDD file storage and backup. No extra MS Workplace licensing charges to Microsoft.
6) Retailer pictures and photos utilizing Picasa Net Albums. Handle your pictures in your PC utilizing FREE Picasa Software program – crop, modify, particular results.
7) on-line chat and messaging built-in, saved and managed identical to your e-mail.
Decreasing the advanced e-mail safety threats to your company information
8) Google but once more has an very clever SPAM filter that checks every message content material and due to this fact doesn’t arbitrarily blacklist the e-mail tackle, simply the precise e-mail as a consequence of content material. No emails are downloaded to your PC or an workplace software; Subsequently, no waste of bandwidth or danger of contaminated emails in your laborious drive.
9) Google's anti-virus checking can also be carried out away out of your pc. All attachments are checked on the Google server for viruses and, if contaminated, flagged / moved to SPAM straight away. No contaminated e-mail ever arrives in your pc's laborious drive.
Conventional server or computer-based e-mail techniques obtain ALL your e-mail, passing it by way of a spam / anti-virus filter in your pc. This can be a waste of bandwidth utilization (downloading spam e-mail) and, even worse, exposes you to the extra danger of getting spam and virus-infested e-mails get nearer to your information recordsdata in your pc laborious drives?
So why you’ll want to significantly think about using Google Mail for all of your workplace wants?
– Full workplace mobility – by way of any browser, entry to your e-mail, paperwork, pictures, chat
– Entry wherever, anytime by way of any browser
– No backups required of e-mail, workplace paperwork or contacts
– Handle a number of person profiles and e-mail accounts in a single handy place
– Contains Anti-Spam and Anti-virus checking away out of your PC, Laptop computer or Server
– Gmail Free Limitless file house
– Subsequent to No Mail Administration.
Gmail is the proper Cell Workplace Utility for Small Medium and Enterprise companies. Google Mail Cloud Computing surroundings will help you give attention to your small business operations and development. Implementing the Gmail in-the-cloud computing mannequin in your e-mail safety and compliance makes a complete lot of sense.
Preserve your head within the clouds!